Office Manager – Political Office 2nd posting

Oneida Nation of the Thames

Term: Permanent Full-Time, 35 hours per work, flexible to work evenings and weekends                  

Salary: $55,000.00 to 60,000.00; including Benefits (Based on Education and Qualifications)

Posting Date: October 14, 2020

Closing Date:  October 27, 2020, at 4:30 p.m.

 

Job SUMMARY:

 

Reporting directly to the elected Chief, the Office Manager will be responsible for overseeing the daily operational aspects of the Political Office, along with the leadership of the Political staff.

 

RESPONSIBILITIES & ACCOUNTABILITIES:

 

  • The Political Office is an integral support mechanism to the Elected Chief & Council to provide administrative supports.
  • It is vital the individual provide optimal service regardless of political beliefs/opinions and visibly support directions of the Chief and Council.
  • Producing positive results in the five (5) key functions of management; Planning, Organizing, Commanding, Coordinating and Controlling is important for successful performance.
  • This position will lead and be accountable for the Political Office Administrative Team and its function & role.
  • The Office Manager is expected to engage staff towards a high results driven environment that meets the needs of the Elected Council.
  • The Office Manager will from time to time have direct communications with the Chief Executive Officer and/or the Director of Operations, Human Resources and Finance Departments to ensure efficient and seamless communications.
  • Due to Privacy regulations there is significant accountability for all confidential information where a breach will result in immediate termination of employment.
  • The Office Manager is expected to exhibit behavior that promotes the organizational Code of Ethics.

 

Skills and Knowledge:

This list is meant to be representative, not exhaustive

  • Superior organization skills
  • Excellent Management skills
  • Excellent and professional communication skills
  • Demonstrate financial accountability
  • Knowledge of Indigenous Tribal Councils (Ex. SFNS)
  • Knowledge of Federal & Provincial bodies & funding agencies (Ex. Ministry of Health)
  • Knowledge of all social media outlets
  • A strong working knowledge of MS Office including Word and Excel and of computerized accounting systems such as QuickBooks or ACCPAC

 

QUALIFICATIONS:

 

  1. Public Administration Diploma/Degree OR Business Administration Diploma/Degree;
  1. Minimum five (5) years of employment in management role;
  2. Minimum five (5) consecutive years of supervisory and/or experience or an equivalent combination of experience and training;
  1. Minimum of five (5) years of budget management;
  2. Experience working with indigenous leaders and/or organizations, an asset

 

OR

 

  1. 10+ years of consecutive employment in a capacity with related job functions and responsibilities as deemed acceptable to the Interview Team

 

MANDATORY DOCUMENTATION WITH APPLICATION:

 

  1. Cover letter, resume, Three (3) work related Supervisor references from most recent employers (names & telephone numbers only);
  2. Copies of Diplomas/Certificates.

 

TERMS AND CONDITIONS OF EMPLOYMENT:

  1. The successful candidate will provide a current VS-CPIC (within 1 year) before starting employment, at own expense;
  2. The successful candidate will provide a copy of driver license before starting employment.

 

Submit all mandatory documentation to Fallon.albert@oneida.on.ca

Due to COVID-19 pandemic, the office is closed to the public.

We are ONLY accepting electronic copies at this time.

  • All applications will be screened according to the above qualifications, including a full and complete application as outlined above.
  • Only those selected for an interview will be contacted;
  • Registered member of a First Nation as per Section 16(1) of the Human Rights Act would be an asset.
  • Where non-Aboriginal employees have accepted, as a term of their employment, that they may be displaced in preference to an Aboriginal candidate, the Oneida Nation of the Thames must still treat the non-Aboriginal employee in a fair and reasonable manner, by for example, ensuring that adequate notice of termination is given. It is not acceptable to dismiss a permanent employee in favour of an Aboriginal employee if no preferential policy or practice was in place at the time of the permanent hiring.
  • Oneida Nation is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodations, please contact Human Resources.

 

 

To request a full job profile, contact the Human Resource department.

 

To apply for this job email your details to fallon.albert@oneida.on.ca.